This is the privacy statement of CompanySpotter BV, located at Koninginnegracht 46-I in The Hague and registered in the Dutch Trade Register under number 78391857. For any questions regarding the content of this statement or exercising your rights in respect of privacy, we have appointed a Data Protection Officer who can be contacted at [email protected].
If a data subject has provided personal data with his/her consent, he/she will be referred to as a "Connection" in this statement. A Connection is defined as a person who fills out CompanySpotter's forms or otherwise registers for one of the seminars or events. Connection also means any other person who provides their details to CompanySpotter for contact purposes, for example via the CompanySpotter website, online chat, by email or in any other way.
Introduction
Your privacy is important to us and we are committed to protecting any personal information you may provide to us. This privacy statement explains what information we may collect about you when you browse our websites and use the freely available services, want to know more about our services, future developments or other similar matters, and provide us with your contact details in relation to these events.
This privacy statement is intended to inform about the collection of data relating to the www.companyspotter.com website and any of the CompanySpotter related websites, blogs, events and any other marketing purposes on behalf of and organised by CompanySpotter. By using our websites and/or when you provide your personal information to CompanySpotter, your personal information may be processed as explained in this statement. This privacy statement also explains your rights in relation to the personal data that we process in connection with the activities mentioned earlier.
By using our websites or if you are interested in our services, you may be asked to share your contact details with us so that we can get in touch with you. By contacting you, we may provide you with more information about our service, give you instructions on how to try our service, answer any questions you may have, or generally provide you with relevant updates on the development of our service and other interesting details on current developments.
Once you have provided us with your contact details, you can change your mind at any time. You can always make a request at [email protected] to exercise your rights. You can read more about this later in this privacy statement.
CompanySpotter will only use your contact information in accordance with this privacy statement, which can be found in full below. We will never sell your information obtained in this way to third parties.
Purpose and legal basis of processing personal data
When using the site, some personal data that can be associated with an individual person may be collected and processed. The legal basis for the processing of personal data is the legitimate interest of CompanySpotter and/or the consent given by an individual when providing his/her personal data in connection with a (free) subscription, a subscription to blog posts and newsletters or other material on our websites or through other identifiable means. The data subject has the right to withdraw his/her consent at any time in a simple manner, for example by using the unsubscribe link at the bottom of each e-mail sent to data subjects and following the simple instructions on the unsubscribe page.
The processing of personal data will be limited to what is justified in order to provide users of our websites with a better experience when browsing our websites, and to what is considered necessary for CompanySpotter to conduct its business and improve its services, provided that these interests do not outweigh the rights and interests of the data subject.
Personal data from the Connections may be processed for the following purposes:
- sending of newsletters and blog notifications,
- registration for CompanySpotter's events and providing information on the events,
- direct marketing,
- operational management, administration, analysis, categorisation and development of the data of the Connections,
- improving and developing CompanySpotter's services and products
- statistical analyses,
- development and reporting in connection with business operations, and
- complying with obligations based on the law and instructions from the authorities.
Sources of Personal Information
CompanySpotter collects personal data mainly from Connections through the contact forms of CompanySpotter's websites, through cookies on CompanySpotter's websites and CompanySpotter's customer database.
Content of personal data
When the Connection decides to provide CompanySpotter with his/her personal information, CompanySpotter collects the information provided by the Connection by filling out forms or by contacting us. This includes the information necessary to perform the actions related to newsletter subscriptions, content downloads, event and webinar registrations, informing Connections and marketing purposes. To improve services, CompanySpotter may ask the Connection to provide us with additional information about the Connection, such as professional interests, experiences with CompanySpotter, as well as more detailed contact preferences. When you provide CompanySpotter with personal information, you consent to our collection and use of that information in accordance with this Policy.
The following personal information may be stored:
- Basic information (name, title, occupation, country),
- Contact details (telephone, e-mail address),
- The company/organization which is represented,
- Chat conversations, email conversations,
- The activity of the Connection (i.e. submission of reviews, information about received/opened emails from CompanySpotter)
Use of cookies and related technology
The use of cookies allows CompanySpotter to collect information about the use that the Connection makes of the internet and its services in general. This information allows us to improve our websites and services to meet the needs of the Connections, such as offering services that are better suited to the needs of the Connections, for example by saving favourites and identifying the Connections each time they return to our site. Cookies can be disabled in the browser of the Connection via the Cookie Statement. Please note that disabling cookies may prevent some content/services from being used on our websites.
CompanySpotter may use other technologies or third party analytics software to collect and use certain non-personal data that does not allow CompanySpotter to identify the individual. CompanySpotter may use such non-personal information to analyse the use of the websites and services, and to manage, provide and further develop the websites and services. Non-personal data may include general, aggregate or demographic information. They will not be linked to personal information, through cookies or other means, without the consent of the person in question. This type of anonymous, aggregated profiling and session data may include information that the individual has provided to CompanySpotter through the use of the websites, services or products, or by participating in surveys, polls, etc. However, it will not be linked to any personal information. However, they will not be linked to any personal information without the consent of the person.
For all information regarding the operation, placement and consent regarding cookies, please refer to our cookie statement.
Recipients of personal data
Personal data may be shared with companies that provide services such as information processing, maintenance, providing services, managing and improving data, providing service, assessing interest in products and services, and conducting surveys. For the above purposes, Connections' personal data may be transferred to the following parties:
- Suppliers and administrators of server services
- Cooperation partners and service providers
- Communication platforms
- Contact register
- In the event that the law, legal proceedings and/or requests from public and governmental authorities require it, CompanySpotter may disclose your personal data.
Transfer and handling of data
The data that CompanySpotter collects from the Connection may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). They may also be processed by staff operating outside the EEA who work for us or for one of our suppliers (e.g. if our service provider or supplier is based outside the EEA). CompanySpotter will only disclose personal data to third parties operating outside of the EEA on the basis of a contractual agreement demonstrating that adequate data protection arrangements and measures are in place in accordance with the Data Protection Regulation. These may include, but are not limited to, data protection agreements or standard contractual clauses provided by the European Commission.
Personal data may be disclosed to authorities in circumstances where mandatory local legislation or a court order so requires. Data may also be disclosed if the disclosure is permitted by applicable law, regulation or agreement or if the Connection consents thereto. The information may also be disclosed to a third party during merger or acquisition negotiations, and the receiving party has undertaken to adhere to confidentiality obligations with respect to the disclosed information. Only necessary personal data will be shared with these third parties.
Storage of Personal Data
Personal data will only be retained for as long and as far as is necessary in connection with the original and compatible objectives of the processing. When such requirements no longer exist, the Personal Data will be erased. The requirements are deemed to exist for the period during which the Connection receives e-mails or other material from CompanySpotter based on consent. In the event that the data subject has unsubscribed from receiving communications from CompanySpotter and there is no other legal ground for processing, the personal data will be retained for a limited period of time, should the Connection wish to subscribe again to receive information from CompanySpotter. CompanySpotter maintains an updated internal policy regarding the deletion of such personal data from its systems. In any event, personal data will be stored in accordance with any applicable legal retention period.
With respect to requests made by data subjects under any of the data subjects' rights as provided by the GDPR, CompanySpotter retains the request and associated data for a period of up to two years from the time the request is made. This is done in order to provide a check on the proper execution of handling such requests and managing evidence thereof.
CompanySpotter regularly evaluates the need to store personal data. In addition, CompanySpotter implements all reasonable measures to ensure that any incorrect, inaccurate or outdated personal data is deleted or corrected without delay.
Data protection principles
The information security of personal data and its processing, as well as its confidentiality, integrity and usability, are ensured by appropriate technical and administrative measures in accordance with CompanySpotter's information security principles.
The vast majority of CompanySpotter's personal data is in electronic form. In the event that there are physical documents containing personal data, they will be immediately destroyed. The servers used by CompanySpotter are protected by appropriate firewalls and technical security.
All databases and information systems are only accessible with individual and personal login details (username and password) provided by CompanySpotter. Access rights to the aforementioned databases and information systems are limited, so that the information can only be viewed and processed by persons who are legally authorised to do so.
CompanySpotter's employees are committed to respecting professional secrecy and confidentiality with regard to the information they receive when processing personal data. Privacy and security guidelines have been communicated to employees and CompanySpotter and the privacy safeguards are strictly enforced within CompanySpotter. Where applicable, similar agreements are made with any CompanySpotter suppliers.
Rights of the data subject
You, as a data subject whose personal data is subject to the EU's 'General Data Protection Regulation' (GDPR), have certain rights and this section of the database's privacy statement is intended to provide you with information about your rights. The GDPR grants you the rights described below in relation to your personal data, to the extent that it is contained in the database. In exercising your rights, we emphasise that the nature of our Service is to collect, index and filter public data, and that all personal data in our database is obtained from other public sources. If the data is modified or deleted from its original source, it will be shortly modified or deleted from our Service as well.
For each of the rights mentioned below, please direct all data protection requests and questions to our Data Protection Officer, who can be reached at the following e-mail address: [email protected]. CompanySpotter always responds within the applicable deadlines as are included in the GDPR.
Information on processing
You have the right to information; which data is collected, the purposes of the processing for which the personal data is intended, as well as the legal basis for the processing and the recipients or categories of recipients of the personal data, if any. If your data is included in the CompanySpotter database, the processing is governed by this privacy statement.
Access
You have the right to obtain confirmation from CompanySpotter as to whether or not the personal data in question is being processed and, if so, to gain access to the personal data. After we have had the opportunity to reasonably verify your identity, CompanySpotter will confirm whether your data is included in our services, what data we have collected and provide you with information regarding the original source of your personal data. You can make a request in this regard by sending an email to [email protected].
Correction and rectification
You have the right to request CompanySpotter, without undue delay, to correct any inaccurate personal data. Taking into account the purposes of the processing, you as a data subject have the right to have incomplete personal data completed, including by providing a supplementary statement. We will automatically update the personal data we collect about you if you change the information in the source of the data.
Restriction and deletion
You have the right to ask for the deletion of personal data stored in the database. We will automatically delete the personal data we collect about you when you delete the information in the data source. You may also make a request to us at [email protected]. We will delete the personal data after we have had a reasonable opportunity to verify your identity.
Transfer
You have the right to request that the personal data in the database be transferred to another entity in a structured, commonly used and machine-readable format. You can make a request for such transfer by sending an e-mail to [email protected]. We will, after we have reasonably been able to verify your identity, transfer the personal data to the entity you request.
Non-profiling
CompanySpotter does not engage in any form of profiling.
Right to file a complaint
If you believe that the processing of your personal data by us would infringe the terms of this privacy statement or the GDPR, you have the right to file a complaint with your National Supervisory Authority. An overview of the various National Supervisory Authorities can be found here: https://edpb.europa.eu/about-edpb/about-edpb/members_en. For the Netherlands, data subjects can contact:
- Authority for the Protection of Personal Data
Bezuidenhoutseweg 30
P.O. Box 93374
2509 AJ The Hague
Tel. +31 70 888 8500
https://autoriteitpersoonsgegevens.nl/The relevant authorities only assess the processing of personal data. The processing of company data falls outside the scope of the authority.
Changes to this statement
CompanySpotter reserves the right to change or update this ‘Privacy Statement Connections' at any time. If the occasion arises, we will strive to correctly inform all data subjects whose rights are significantly changed/affected by the change in question. In any case, it is advisable to consult this document regularly. A 'second to last' version is always available here.